Intern Training Automation

Automated onboarding workflow using Make and Zapier to streamline intern training at Splast

MakeZapier5+ hours saved per intern

Automation Workflow

How the system automatically handles intern onboarding

New Intern Added

Trigger Zapier/Make

Send Welcome Email

Schedule Check-ins

Distribute Materials

Track Progress

Automated Training Steps

Each step is triggered automatically based on intern start date

Welcome Email & Materials

Zapier

Automated welcome email with training schedule, safety guidelines, and access credentials

Due: Day 1

Safety Training Documentation

Make

Send safety protocols, equipment guidelines, and emergency procedures via email

Due: Day 1

TIA Portal Setup Guide

Zapier

Automated delivery of software installation guides and license keys

Due: Day 2

Week 1 Check-in Scheduled

Make

Automatic calendar invite for supervisor check-in meeting

Due: Day 5

PLC Programming Resources

Zapier

Send curated learning materials, video tutorials, and practice exercises

Due: Week 2

Progress Survey

Make

Automated feedback form sent to collect intern's questions and concerns

Due: Week 3

Final Assessment Reminder

Zapier

Automated reminder with assessment details and preparation materials

Due: Week 4

Intern Progress Tracking

Real-time monitoring of each intern's training progress

Jan Kowalski

Started: 2024-10-15

Active

Progress85%

Current: Final Assessment

Anna Nowak

Started: 2024-11-01

Active

Progress60%

Current: PLC Programming Basics

Piotr Wiśniewski

Started: 2024-09-20

Completed

Progress100%

Current: Completed

Impact & Results

Measurable improvements from automation implementation

Hours saved per intern

100%

On-time material delivery

Missed check-ins